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Calculate how much paid time off you earn per paycheck or per hour worked, your balance by a date and when you hit the accrual cap.
How much PTO do I earn?
Everything happens on your device: nothing is uploaded to the internet.
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PTO accrual calculator: what it is for
Enter your yearly PTO in days or hours, your hours per day and how often you are paid. The calculator shows how many hours you earn each paycheck and per hour worked, projects your balance for the coming pay periods and warns when you will reach your employer's cap.
Use your current balance from your pay stub for an accurate projection.
How to use
- Enter your yearly PTO and hours per day.
- Choose your pay frequency and current balance.
- See your accrual rate and future balance.
When to use it
- Planning a vacation.
- Checking your pay stub.
- Comparing PTO in job offers.
Frequently asked questions
How is PTO accrual calculated?
Divide your yearly PTO hours by the number of pay periods. With 15 days (120 hours) a year paid every two weeks, you earn 120 ÷ 26 = 4.62 hours per paycheck.
What is accrual per hour worked?
Some employers, and many state sick leave laws, give a set amount per hour worked, such as 1 hour for every 30 hours. Divide yearly PTO hours by the hours worked in a year (2,080 for full time).
What is an accrual cap?
A maximum balance. Once you reach it you stop earning PTO until you use some. Some states, like California, do not allow use-it-or-lose-it policies but do allow caps.
Is it really free?
Yes, 100% free. No sign-up, no subscription and no usage limits. All Tools123 tools are free and run right in your browser.